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Detailed features

Detailed mapping of Octopus in december 2010, according to the CGAP nomenclature

Click on thumbnails to enlarge the screenshots

Octopus logiciel de microfinance facile intuitif convivial robuste fiable Home screen:
- Snapshot of essential information
- Color-coded alerts
- Direct access to outstanding loans
- Multi-criteria search tool
- Universal Keyboard Shortcuts
General functions:
- Multi currency
- Multi-branches
- Multi-user
- Multilingual
- Search engine (multi-criteria search, search filters)
- Dozens of customisable settings
Customer Management Module:
- 4 types of clients: individuals, solidarity groups, non-solidarity groups (village banking), corporate
- Customer Information: more than 100 fields of information (address, economic status,family status, financial situation)
- Manage your photos, signatures, and unlimited number of attachments per customer
- Monitoring the client: an overview of credit contracts and savings in current and past,
- Social Indicators
- Customisable extra fields
- Links between customers
- Blacklists & watchlists
- Geographical Management
Management of loan products:
- Unlimited number of Credit Products
- A credit product can be associated with any type of customers
- Unlimited type of installments, periodicity 100% customisable (days, months)
- 3 Types of interest calcualtion: flat, Declining Balance-equal monthly installment (EMI),Declining Balance - Equal principal installment
- Customisable repayment schedules
- Exotic schedules management
- Management of credit cycles
- Line of Credit
- Guarantors and collateral management
- Grace Period
- Funding lines
- Multi currency
- Customisable loan cycles
- Both accrual and cash accounting
loan product fees:
- Entry fees
- Late fees
- Grace period
- Anticipated partial repayment
- Anticipated total repayment
Loan disbursment:
- Credit Committee management,
- Simulation of the loan before disbursement
- Fast disbursement and repayment
- Edit and Print loan contracts and collateral agreements
- Edit and print customer’s repayment schedules
- Audit trail of loans approvals, suspensions, refusals
- Ability for the loan administrator to cancel operations
- Loans of non-solidary groups can be managed with different amounts and schedules
Loan repayment:
- Automated calculation of all installments
- Print collection sheets
- Rescheduling of the loan
- Restructuring Loan
- Customisable Management for weekends, holidays, vacation
- Grace period on principal and / or interests
- Penalties (anticipated partial / total repayment)
- Repayment amounts automatically calculated with detail of interests charges and fees
- Option for Manual repayments
- Total repayment
- Separate schedules for non-solidarity groups
- Automated processing of back office repayment in generating the list of transactions expected for a loan officer




Savings products:
- Unlimited number of savings products
- Current account management, with or without interests
- Savings accounts
- Term deposit accounts
- Compulsory Savings
- A savings product can be associated with any type of customer
- Calculation of interest on the minimum balance
- Customisable installment for interest calculation (day(s), week(s), month(s)…)
Savings products fees:
- Entry fees
- Closure fees
- Periodical management fees
- Deposit fees
- Withdrawal fees
- Transfer fees
- Management of overdrafts
- Fixed fees for overdraft
- Agios on savings accounts
Teller management:
- Cash book report
- Opening / closing teller
- Bank notes management


Guarantors and collateral:
- Management of guarantors
- Customisable management of collaterals
- Unlimited number of types, subtypes and description of collaterals
- Minimum coverage rate for the disbursement
- Distinction between guarantors and collateral for coverage




Accounting:
- 100% customisable Chart of Accounts: Octopus can be used with any chart of account
- Creation of accounting rules related to the MFI Chart of Accounts
- Multi currency
- Daily closure of operations
- Detailed records of a movement
- Interfacing with your current accounting solution
- Export to third-party solutions (Sage, 1C, OpenERP and others)




Reports:
- Over 40 reports
- Reports recommanded by CGAP
- Parameterized Reports
- Consolidated reports for multi branches
- Edition with Crystal Reports
- Ready to print
- Export to Excel or PDF




Roles and Security:
- Each user have it’s own login/password
- Creation of roles with distinction read / write permissions
- Unlimited groups and users
- Audit Trail: log all transactions by user
- All events are marked with the name of the user
- Edition of Historical for each client account


Funding lines:
- Supports multi-currency financing
- Help to forecast cash requirements




Multiple currencies management:
- Compatible with any type of currency (with cents or without)
- Operating uni-currency and multi-currency: Loans disbursed in local currency indexed to a base currency and / or loans disbursed in two currencies
- Daily setup of exchange rate
- Coverage of the exchange rate, calculate gains and losses


Database management :
- SQL Database
- Management Module integrated with Octopus
- Backup and restore data quickly and easily
- Multi-base
- Backup and send daily automated FTP
Multi-branches consolidation
- See our SaaS offer for multi-branches consolidation